All Services Offered

Document Recording (real estate and other records)

The Register of Deeds office records and indexes the following types of documents:

  • Deeds (for real estate transactions in 1845 to the present. Prior documents are recorded in Lincoln County)
  • Deeds of Trust (mortgages)
  • Cancellations (of a Deed of Trust, previously know as Satisfactions)
  • Plats and Maps
  • Uniform Commercial Code (UCC) Fixture Filings
  • Right-of-Way and Restriction instruments
  • Power of Attorney documents
  • Separation Agreements
  • Notary Public Registrations (including oath administrations)
  • Other miscellaneous documents

Most documents are considered public record and are open for public inspection when our office is open. Copies of documents may be requested in our office as well, but fees may apply. All fees, including those for recording, can be found on the Uniform Fee Schedule.

Vital Records (births, deaths, and marriages)

The Register of Deeds office records and indexes the following vital records:

The Register of Deeds does not create any birth or death records, but simply serves as a steward of those records created for residents of Gaston County. To learn more about this process or find information about obtaining a copy of a vital record, visit our Birth & Death Certificates page. 

Passport Services

The Gaston County Register of Deeds office serves as an official US Passport Application Acceptance Facility. Passport services include application execution and photograph services on site. For more information about obtaining a passport through our office, visit our Passport Services page. For more information about the passport process in general, visit the US Department of State's official website.

Military Services

The Register of Deeds office records and indexes military discharge records (commonly knows as a DD214) for all veterans of the US armed forces. This service is offered free of charge, but it is the responsibility of the veteran to bring in their DD214 to be recorded for safekeeping. Unlike most other records in our office, these records are not public record and can only be viewed or obtained by the veteran or specific members of their family. 

As a way to encourage veterans to use this free service, our office has also created a "Thank You For Your Service" program. All veterans who bring in their DD214 for preservation will receive a Veteran Photo ID card that can be used for discounts and offers from our partnered local businesses. Learn more about our Veterans Discount Program and see how you can participate today.