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Review Officer Checklist

Review Officer Checklist for Maps and Plats

Review Officer’s Responsibilities
Surveyor’s Responsibilities
A map must be presented to the Review Officer — - unless: (1) 47-30(001) b or c is applicable, (2) the map is a municipal boundary plat, annexation map, highway R-O-W plan, or roadway conidor map, or (3) the map is an attachment containing the non-certified survey statement.
 
Expeditious Review — 47-30.2(b) The review officer is responsible for reviewing plats in a timely manner.. The review officer examines the plat for compliance after all approvals and certificates have been affixed to the plat. This is the last step before the plat is recorded by the register
 
Size requirements 47-30(a) Size of plat must meet register of deeds’ requirements; plats must have a minimum 1¼” border on the left side and a minimum ¼” border on the other sides
Surveyor must submit the map on the proper size
Reproducible 47-30(b) Plat must be reproducible so legible copies can be made
Surveyor is responsible for making sure that the plat is submitted on the proper material as stated in 47-30(b). Proper material is ink on mylar or arohivable material no paper, sepia, velum, linen, etc.
Title Block 47-30(c) Title block information required by 47-30(c) must be shown.. 1) Name of owner 2) Property designation,3) Township, county, state, 4) Date or dates the survey was made, 5) Scale or scale ratio, 6) Name and address of the surveyor or firm preparing the plat
The surveyor is responsible for putting all the required information in the title block.
The existence of the surveyor’s certificate as to land use regulations, one of five choices per 47-30f(1 1) If the surveyor certifies to 47-:30f(1 1 b..) or 47- 30f(l 1 c.) the plat may be recorded without review officer approval.. If the surveyor includes the language in the certificate but does not certify the specific provisions that apply the plat cannot be recorded.
Surveyor must include the certificate per 47-30(fl 1)
The presence of the surveyor’s original signature, seal, and registration number as prescribed in 47- 30(d), but a map prepared before October 1, 1997, that meets the signing and certification requirements of OS 47-30 at that time can be recorded.. Sticky back seals may not be used but computer generated seals are acceptable.
 
Control corners — OS 39-32.3 A plat of land subdivided for purposes of sale and on which streets have been laid off must show control corners
The review officer is responsible for making sure that the plat contains control corners per OS 39-32.3 but does not question the quality of the control corners used by the surveyor
DOT approval — OS 136-102.6 A plat of land that shows lots subdivided for sale on which there is a new public street or a change in an existing street must have the approval of the local district engineer of the Division of Highways.. The review officer must make sure that all new streets and changes in existing streets are designated either public or private
The surveyor is responsible for making sure the plat has been approved by DOT before it is submitted for review by the review officer.
Subdivision Ordinances — OS 153A-332, l6OA-373.. In cities and counties with subdivision ordinances, all subdivision plats must show planning agency approval before the plats can be recorded,, The review officer is responsible for making sure the proper unit has appioved the plat but the review officer does not review the approving authority’s work.
The surveyor is responsible for making sure that the appropriate planning agency has approved the plat before it is submitted to the review officer.
47-30(m) and (n)Maps attached to deeds must be no larger than 8 ‘A” X 14” and 1) be prepared by a surveyor and contain the surveyor’s original signature and seal2) be a certified copy of a map having an original signature and seali13) contain the statement THIS MAP IS NOT A CERTIFIED SURVEY AND HAS NOT BEEN REVIEWED BY A LOCAL GOVERNMENT AGENCY FOR COMPLIANCE WITH ANY APPLICABLE LAND DEVELOPMENT REGULATIONS.
 
Exemption to 47-30 Maps prepared by a surveyor who is deceased at the time the map is presented for recording is exempt from the requirements of 47-30.
47-30(h) It is the responsibility of the person presenting the plat to prove to the Review Officer that the plat was prepared but not recorded prior to the death of a registered land surveyor.
No responsibility
North Arrow
No responsibility
Course and distance of property lines surveyed
No responsibility
Distances, horizontal or grid
No responsibility
Information about curved lines
No responsibility
Closure
No responsibility
Names of adjacent landowners
No responsibility
Right of ways, watercourses, utilities, roadways
No responsibility
Grid Ties
No responsibility
Vicinity Map


Note:
The review officer cannot refuse to certify maps and plats that contain errors or omissions in areas that are solely the surveyor’s responsibility However, the review officer may wish to bring these problems to the surveyor’s attention so that problems may be corrected before maps and plats are recorded.