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Meeting Information Help

Calendar Views

When the Calendar tab is selected, a second set of Tabs let you navigate between the ‘List View’ and the ‘Calendar View’

Calendar ‘List View’

This is the ‘List View’.  It can show meetings based on your search criteria.

Calendar 'List View'

Calendar ‘Calendar View’

The Calendar ‘Calendar View’ displays meetings in a traditional calendar grid layout:

Calendar Calendar View

Calendar ‘List View’ Details

The Calendar List View looks like this:

Calendar List View

The columns from left to right are:

Column

Contents

Name

The name of the meeting body. This is a link that you can click to go to a view that only shows you meetings from the body with the name that you clicked.

Meeting Date

Date of the meeting

Calendar Link

The column between the date and time has no heading but each row contains an icon. Clicking on this icon allows you to download a meeting invitation to go on your calendar if you use calendar tools like Outlook.

Meeting Time

Time of the meeting. When meetings are back to back, only the first meeting time is relevant. All other meetings will show a start time one minute later than the prior meeting. However, the next meeting will occur when the prior meeting is completed. There may be a short break between meetings

Meeting Location

This column specifies where the meeting will occur. It also gives a brief description of the meeting. Usually this will specify the type of meeting. For example: Regular Meeting or Work Session.

Meeting Details

The ‘meeting details’ link will allow you to see the files related to the individual actions taken during the meeting.

Agenda

If a meeting agenda is available, this column will contain a link to the agenda document in PDF form.

Minutes

This column will contain links to one of two types of documents. Soon after the meeting is held there will be a link to a ‘Agenda with Votes’ document which will detailed all of the actions taken on the agenda items. After the minutes are finalized and approved it will contain a link to the minutes document in PDF form.

Video

This column will contain an ‘In Progress’ link that will take you to the live streaming of the meeting if the meeting is in progress. Soon after the meeting (usually next day) it will contain a ‘Video’ link that will allow you to watch the archived meeting video.



Adding a Meeting Date to Outlook

If you use Outlook, you can click an invitation icon and an ‘.ics’ file can be downloaded and opened in Outlook.  The invitation icons are highlighted below.




Here the invitation icon has been clicked and Outlook has opened the downloaded ‘.ics’ file.
downloaded .ICS file opened in Outlook

Clicking ‘Save’ or ‘Save and Close’ will add the meeting to your calendar in Outlook


The following pages contain additional details on using the site
Overview
Tabular Views - Page 1
Tabular Views - Page 2
Calendar Views
Searching the Calendar
Meeting Details View
Legislation Details View
People View